How to design a successful workplace induction program

How to design a successful workplace induction program

A well-designed workplace induction program can result in a positive experience for new employees and employers.

While your employee induction is an opportunity to welcome new recruits, it’s also a way to establish engagement with employees – new and existing – and set expectations of mutual obligations.

Delivering your workplace induction

Employee induction programs can be delivered in-person or online through live video sessions or pre-prepared and shared online through presentation and video content.

Traditionally induction and training programs have been delivered face-to-face, with pre-scheduled dates booked into the calendar for team members to attend the workplace. These programs could span anywhere from a few hours to a few days. This could sometimes open a risk for employers, where they may have only booked inductions when they had a reasonable number of workers available to attend face-to-face presentations. Plus, it also involved a lot of logistics to find the appropriate venue or room, arrange a facilitator, and coordinate employees.

In recent years, with the adaptation to remote workplaces and to speed up the recruitment and onboarding process, there’s been a huge shift to online inductions and delivering other workplace training online. This has been further driven through the COVID pandemic and moved away from the usual office-based employment.

These days, delivery of induction or training programs doesn’t have to be reliant on the availability of a particular presenter, finding empty dates in the calendar, coordinating the geographic locations of workers, or relying on an adequate number of workers to warrant running the program. Delivering inductions and training online means it can be delivered anywhere, anytime – 24/7!

Using an Online Induction System

When a new team member starts in your organisation, whether they’re a permanent team member or a sub-contractor, it’s important for them to become productive and efficient as quickly as possible.

Workplace induction and training form a major part of this process. And using an online induction system to manage and deliver induction and training offers many benefits. You can read about the top 10 benefits of using a contractor induction system here.

Onboarding employees and contractors are made easier with an online induction system. Organisations can use the platform to deliver letters of offer, terms and conditions of employment, and have new employees view and accept terms and conditions online.

Workers can also upload documentation, including copies of certificates, licences and qualifications and other relevant supporting paperwork for verification and record-keeping purposes. This information can be stored securely online in a central storage portal, eliminating the need for endless mounds of printed paperwork or mindless scanning, saving, and filing documents.

Once the initial recruitment process is complete, you can also use an online induction system to deliver and present your workplace induction as well as ongoing training.

Developing your employee induction program

So, what content should you include in your employee induction presentation? Below is a range of content employers deliver through their online induction programs.

1. Company and team profiles

  •  Company background
  •  Business capabilities
  •  Accreditations or points of difference
  •  Organisation structure and introduction to the team and other key people within the business

2. The physical workplace

  •  Virtual workplace tour
  •  Emergency management and evacuation procedures
  •  Workspace set up and ergonomics

3. Workplace policies and procedures

  • General employment conditions and workplace policies, such as terms and conditions of employment – hours of work, dress code, annual leave and sick leave policies and procedures
  •  Code of Conduct
  •  Bullying and harassment policies
  •  Work health and safety policies
  •  Vaccination policies and procedures

4. Operational procedures and processes

  •  How to use IT systems and business applications
  •  Incident reporting

5. Job training

  •  Product or service information and sales processes
  •  Role-specific training
  •  General compliance training or e-learning

Download our Employee Onboarding Checklist.

Design engaging induction and training content using Altora’s Course Editor

Build and manage your own course content readily and easily whenever you need it with Altora’s Course Editor.

With Altora, you can build and create bespoke content online, using PowerPoint-like presentation slides incorporating a range of media and formats:

  •  Upload video and audio files
  •  Add images and photos
  •  Share downloadable documents
  •  Create multiple-choice Q&A with true/false options

You can design presentations to deliver information ‘one-way’, capture agreements and consent to policies, or assess users’ knowledge using question and answer style content. The system allows you to create courses from scratch or build on existing content to ensure that your material is always up to date.

Talk to us

To learn more about designing and delivering your onboarding and training content online, contact the team at Altora to find out more. Call 03 9329 7130, or email us today to find out more.

Download a New Employee Onboarding Checklist you can start using today.

Enter your Name, Email Address and click the download button to receive your checklist instantly. You will also receive an email with additional information on how to better manage your onboarding process.